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Nationwide Waiver of Onsite Monitoring Requirements in the School Meals Programs

EO Guidance Document #
FNS-GD-2020-0022
FNS Document #
COVID-19: Child Nutrition Response #9
Resource type
Policy Memos
Guidance Documents
Resource Materials
PDF Icon Policy Memo (221.07 KB)
DATE: March 27, 20201
CODE: COVID-19: Child Nutrition Response #9
SUBJECT: Nationwide Waiver of Onsite Monitoring Requirements in the School Meals Programs
TO: Regional Directors
Special Nutrition Programs
All Regions
State Directors
Child Nutrition Programs
All States

Pursuant to section 2202(a) of the Families First Coronavirus Response Act (the Act) (PL 116-127), and in light of the exceptional circumstances of this public health emergency, the Food and Nutrition Service (FNS) is granting a nationwide waiver to help minimize potential exposure to the novel coronavirus (COVID-19). This waiver applies to the National School Lunch Program and the School Breakfast Program.

Section 2202(a) of the Act permits the Secretary of Agriculture to establish a waiver for all states for the purposes of providing meals under the child nutrition programs, with appropriate safety measures, as determined by the Secretary.

Under program statute and regulations, state agencies are required to conduct monitoring of the School Meal Programs on a 3-year cycle, unless the state agency has received a waiver allowing a longer review cycle. However, FNS recognizes that in this public health emergency, suspending onsite monitoring is vital to support social distancing while providing meals. Additionally, with many schools closed and operating the Seamless Summer Option or Summer Food Service Program during an unanticipated school closure, monitoring school meals may not be possible in some instances.

Therefore, FNS waives, for all state agencies and school food authorities (SFAs) that elect to be subject to this waiver, school meals onsite monitoring requirements included at 7 CFR 210.8, 210.18 and 220.8(h). Please note that to ensure program integrity during this time, state agencies and SFAs should, to the maximum extent practicable, continue monitoring activities of program operations offsite (e.g., through a desk audit). This waiver is effective immediately, and remains in effect through June 30, 2020, or until expiration of the federally declared public health emergency, whichever is earlier.

In instances where an SFA is closed, the state agency may postpone the administrative review until school year 2020-2021. State agencies may request an extension of their current administrative review cycle to accommodate these postponements.

Consistent with section 2202(a)(2) of the Act, this waiver applies automatically to all states and local operators that elect to use it, without further application. State agencies must inform their FNS Regional Office if they elect to be subject to the waiver. State agencies should inform local program operators of the flexibilities provided by this waiver as quickly as possible, and work in partnership with local operators to ensure their safety.

As required by section 2202(d), each state or local operator that receives this waiver must submit a report to the Secretary not later than 1 year after the date such state received the waiver that includes:

  • A summary of the use of this waiver by the state agency and local program operators, and
  • A description of whether this waiver resulted in improved services to children.

FNS stands ready to provide assistance to areas impacted by the COVID-19, and intends to continue supporting access to nutritious meals during this public health emergency.

FNS appreciates the exceptional effort of state agencies and local program operators working to meet the nutritional needs of child and adult participants during a challenging time. State agencies should direct questions to the appropriate FNS regional office.

Sarah Smith-Holmes
Director
Program Monitoring and Operational Support Division

Updated: 03/27/2020

The contents of this guidance document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.